Convening and Conduct of Shareholders' Meetings: Clear Rules in the Articles of Association

When convening shareholders' meetings, care must be taken that provisions in the articles of association deviating from the statutory requirements are worded unambiguously, completely and in a legally secure manner. The aim is to create clear procedural structures and to avoid legal uncertainties. A transparent design of the convening and of the conduct of the meeting is essential for this and ensures a comprehensible procedure for all involved.

The invitation to the shareholders' meeting must set out all agenda items clearly, completely and comprehensibly. Only in this way is it ensured that the shareholders have all the information required for proper preparation and decision-making. A precise rule increases transparency, reliability and legal certainty in the corporate decision-making process and contributes to orderly and legally sound corporate practice.